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Legal Requirements

This section contains detailed information regarding the legal and statutory requirements of companies incorporated in the United Kingdom. Incorporate 4 Business provides a comprehensive service to meet the legal requirements of the companies we administer for our clients.

Memorandum & Articles of Association

These are the rules and regulations that form the legal basis for the conduct of a company both with third parties and amongst their own shareholders and directors.

The Memorandum of Association must state the name of the company and whether the registered office is situated in England, Scotland, Wales or Northern Ireland. They include the classes of shares and the number of shares that are to be registered. The Articles of Association govern the internal affairs of the company.

What you have to disclose

The following information must appear legibly on all business letters, written orders, invoices, receipts and written demands for payment of a limited company: The Company's place of incorporation, Registration number, Company name, and Registered Office Address. The Directors' names do not have to appear, but if one Director's name appears (except in the text of a letter or as a signatory) then all Directors' names must be shown.

This information must also be displayed in any premises where business is carried on and to which customers and suppliers have access.

Directors and Secretary

A private company must have a minimum of one director, it is no longer obligatory to nominate a secretary.

At least one person must be involved.

From 1 October 2008 all companies whether private or public must have at least one director who is a natural person i.e. an individual, and who is at least 16 years old.

A public limited company must have a minimum of two directors.

An undischarged bankrupt or a person subject to a disqualification order cannot be a director or be concerned in the formation, promotion or management of a company.

A secretary to a public company must be qualified.

The directors, as officers of the company must act responsibly in good faith and in the interests of the shareholders of the company.

Company Secretary

The company secretary has the responsibility of ensuring that the statutory records of the company are up-to-date and that that all the necessary returns and statutory requirements are completed in good time, signed and deposited with Companies House on an annual basis.

Registered Office

The registered office is the place where the company's statutory records are maintained, available for inspection and is the address where documents can be served if necessary.

It need not be where the company will carry out its business, but every company registered in the United Kingdom must have its registered office in the United Kingdom.

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